How coordination works

From your first details to day-by-day logistics, we coordinate the moving parts so your festival trip feels organized, not improvised.

  1. Share trip details

    Send arrival info, preferences, and ticketing needs. We use this to plan transfers, meeting points, and the exact itinerary flow.

  2. Confirm itinerary & transfers

    We align dates, venue time windows, and transport timing. Where schedules change, we adjust the plan and keep the sequence practical.

  3. Meet, guide, and coordinate next actions

    At meeting points, we guide your next step: check-in timing, festival entrance coordination, and what to do if something shifts on-site.

  4. Ticket handling depends on the festival

    We coordinate ticket logistics as part of your trip package. Exact availability and handling can vary by the festival and the trip’s coordination model.

Practical logistics policy

  • Meeting points: We confirm the specific location and time window close to departure.
  • Transfers: Timing is planned with buffer for real-world changes.
  • Adjustments: If something moves on-site, we redirect your next action so you stay on track.
See pricing tiers Browse trips

Logistics checklist

A practical, trip-ready set of notes so you know where to be, when to arrive, what to pack, and how to reach us.

Pricing and refunds

Choose the level of coordination that fits your trip

We coordinate festival logistics end-to-end, but what you get varies by tier. Ticket availability and handling depend on the festival and on the trip’s coordination.

Included vs Not included

Included
Not included
Ticket coordination (where possible)
Guaranteed ticket supply
Accommodation arrangement
Changes required by the venue schedule
Transfers and pickup windows
Personal meals and local spending
Practical travel guidance
Travel insurance
Starter
Best for flexible travelers
from €249
  • Core itinerary coordination
  • Accommodation planning support
  • Transfer timing windows
See available trips
Recommended
Most common choice
from €399
  • Ticket coordination (where possible)
  • Accommodation arrangement
  • Transfers + meeting point confirmation
  • Practical logistics policy notes
Book this trip
Concierge
Extra hand-holding
from €549
  • Expanded logistics coordination
  • Stronger transfer alignment
  • Additional check-in guidance
Compare tiers

Cancellation & refunds (summary)

Trips include coordination work. Refunds depend on timing, festival rules, and any non-recoverable costs tied to tickets and accommodation.

Up to 14 days before
Coordination fee adjustments may apply. Ticket and accommodation handling follow what’s available and what can be reversed.
Within 14 days
Refunds are less likely. If items are non-recoverable, we can only process what the festival and providers allow.

We don’t guarantee refunds. This summary explains the typical approach; exact terms can vary by trip details and provider policies.

Booking request

Request a coordinated festival trip

Share your dates and festival preference. We will coordinate tickets, accommodation, transfers, and the practical travel logistics.

Fields marked required are mandatory.

By sending this request, you agree that we may contact you about your trip coordination.

Clear coordination model

We coordinate with ticketing and transfer timing based on each festival’s availability and handling.

Logistics you can act on

You get meeting point guidance and a day-by-day plan, so you always know what to do next.